Executive Assistant - Forests and Livelihoods Programme
(Based: Bogor, Indonesia)
The Center for International Forestry Research (CIFOR) is an international research and global knowledge institution committed to conserving forests and improving the livelihoods of people in the tropics. With Headquarters in Bogor, Indonesia and offices in Asia, Africa and South America, CIFOR works in over 30 countries worldwide and has links with researchers in 50 international, regional and national organizations. CIFOR is a member of the CGIAR (Consultative Group on International Agricultural Research).
Executive Assistant - Forests and Livelihoods Programme
(Based: Bogor, Indonesia)
The Center for International Forestry Research (CIFOR) is an international research and global knowledge institution committed to conserving forests and improving the livelihoods of people in the tropics. With Headquarters in Bogor, Indonesia and offices in Asia, Africa and South America, CIFOR works in over 30 countries worldwide and has links with researchers in 50 international, regional and national organizations. CIFOR is a member of the CGIAR (Consultative Group on International Agricultural Research).
The Executive Assistant will work very closely with the Director of the program, and will also work with Scientists in Bogor and in various locations globally.
Duties and Reponsibilities:
* Assisting the Director and Scientists meet deadlines for proposals and reports, through planning for the deadlines, facilitating the inputs from various parties and compiling the documents.
* Managing the individual performance management system, to ensure timely inputs from Scientists and their peers
* Managing the program performance assessment process, including working with Scientists to ensure that their inputs are complete.
* Dealing with the daily flow of emails – including responding, prioritisation for the Director and re-direction
* Managing the in-house publications from the program, including making an annual plan, ensuring review, and preparing, with Scientists inputs, popular communication products (e.g. policy briefs, brochures, media releases) for events and policy processes. This work requires close liaison with the Communications specialists at CIFOR.
* Planning and conducting events (including in-house workshops and meetings, policy dialogues, symposia and project meetings)
* Supervising the program secretaries
Position Requirements:
* Being very organised to cope with the multiple partners, donors and deadlines; and able to effectively interact with people at all levels in a multi-cultural and multi-disciplinary environment;
* Has initiative and good in multi-tasking;
* Being able to plan and conduct events;
* Ability to communicate fluently in English (as almost all business is conducted with partners, donors and Scientists in English); knowledge of French would be an advantage;
* Computer literate, including spreadsheets.
Terms of Employment:
* The position is based in Bogor, Indonesia.
* Commencing in 2008.
Application Process:
Applications will be accepted until the suitable candidates are identified. All applications will be acknowledged, however only short-listed candidates will be contacted for interview in Bogor, Indonesia. All correspondence will be held in confidence. Letter of interest and CV should be sent to the following addresses:
Human Resources Department, CIFOR
E-mail: cifor-hr@cgiar.org
(Please indicate the position in the email subject line)
