Vacancy at IFC Indonesia
Forestry Stakeholder Mapping and Database Assessment Consultant
Job Title : Forestry Stakeholder Mapping and Database Assessment Consultant
Location : Indonesia
Closing date : November 30, 2008
Language : English and Bahasa Indonesia
Appointment : Local Hire
The International Finance Corporation (IFC) is the private sector arm of the World Bank Group. IFC promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people's lives. IFC offers investment products and advisory services to private sector and government clients.
Sustainable Forestry Program is one of IFC Advisory Services programs in Indonesia which is developed with main purposes to strategically address climate change issues and to foster the adoption of appropriate sustainable forest management standards.
To promote best practices in forest management, encourage more collaboration as well as increase transparency in forestry sector in Indonesia, an updated database of forestry stakeholders is essential.
The mapping is aimed to develop an updated database of stakeholders in forestry sector in Indonesia. This database will serve as initial information for IFC Indonesia to decide on potential partners and serve as main document in designing and developing the Sustainable Forestry Program. The study will provide recommendations whether it is viable to develop an updated and easy to access forestry database as a subsequent activity. The database will support interested parties from international development institutions and financial institutions to work more effectively in sustainable forestry development including private sectors seeking to set up new forestry business.
Relevant to that, IFC is now seeking a Consulting Firm who will undertake mapping exercise of the existing natural forest concessions, timber plantations and large wood product industries, to collect updated data and information of those forest industries and concession holders and to present the database for internal use of the Sustainable Forestry program.
The Consulting Firm will also conduct needs assessment for an updated and transparent forestry database from various potential users including the private sector and financial institutions. The recommendation will then serve as the main document to decide on subsequent activity including development of a transparent, updated and user-friendly database.
I. Methodology
The work will be split into two phases. The first phase will produce the initial mapping exercise of natural forest concessions, timber plantations and large wood product industries in Indonesia and the second phase will consist of needs assessment for sustainable and updated forestry database.
Upon the acceptance of the result of Phase I and based on the quality of the report, IFC will send formal notification to the Consulting Firm regarding the Phase 2 assignment. The Phase 2 assignment can only be conducted based on IFC request.
Phase I –Forestry Stakeholders Mapping
The following tasks will be performed:
A desk study and compilation of comprehensive data from various sources on currently active forest concession holders, including natural forest and forest plantation concession holders. The list will also cover active forest industries producing various wood products such as pulp and paper, veneer/plywood, saw mills, large furniture producers and stakeholders working on forest certification activities.
Information collection on owners and financial sources of forest concession holders and forest industries including location, license type, forest certification status and main shareholders.
Two presentations to the SF program at IFC office in Jakarta that include initial presentation of the report and final presentation once the report is reviewed and edited.
A comprehensive database on forestry stakeholders in Indonesia is the main output expected from this exercise.
Phase II – Needs Assessment for Forestry Database
The following tasks will be performed:
Needs assessment of a transparent and accessible forestry database based on a survey of diverse respondents (potential users), including financial institutions. The consultant would also identify potential usage of the database to support climate change initiatives, improved forest management efforts and forest certification efforts.
Identification and a desk study of existing forestry databases from various sources. Meetings with various forestry database providers will be held to understand most common challenges and barriers faced by database developers in providing transparent, updated and user-friendly information. The consultant would also draw from and review successful/failed forestry databases done by other organizations and/or in other countries.
A presentation to the SF program at IFC office in Jakarta to discuss the result of the need assessment.
Final needs assessment report is the main output expected from this activity.
II. Deliverables
Prior to the implementation of the study, the Consulting Firm will submit:
Detailed work plan and time schedule, including but not limited to, mapping exercise methodology, data compilation, progress reporting, final drafts submission and revisions
List of project team members with CVs and contact person
The consultant will deliver:
A finished report which includes list and details on all forestry companies and concessions holders in Indonesia and the nature of their financial supports – assets, banking backups, owners, etc.
A finished report on existing forestry databases and whether there is a need to establish/improve a transparent and updated database on forestry stakeholders in Indonesia.
Deliverables:
Written reports: Indonesian and English language
Slide presentation: Indonesian and English language
Oral presentation: English language
III. The Assignment Period
The scope of work will commence upon signing the contract and all deliverables are expected to be completed no later than Jan 30, 2009 (Phase 1) and February 20, 2009 (Phase 2). Final terms will be agreed upon with IFC before the contract is signed.
IV. Terms of Payment
The budget must be detailed and the value for each phase must be written separately.
The consultant(s) will be paid on a per piece basis under the following structure:
Phase I assignment
On the issuance of the contract, the consultant is entitled to 10% of down payment of the total contract value of phase I subject to a proper invoice being submitted to IFC Indonesia
At the beginning of desk study (point 1 from Phase I task list), the consultant is entitled to 25% of the total contract value of phase I subject to a proper invoice and confirmed work schedule being submitted to IFC Indonesia.
Upon completion of activities as mentioned in point 1 and 2 from Phase I task list, the consultant is entitled to 25% of the total contract value of phase I subject to a proper invoice and progress report including raw material data being submitted to IFC Indonesia
Upon submission and acceptance of a finished report on list and details of forestry concessions and companies in Indonesia (Deliverables A), the consultant shall be paid 40% of the total contract value of phase I subject to a proper invoice being submitted to IFC Indonesia.
Phase II assignment
Upon the issuance of formal notification from IFC on phase 2 assignment, the consultant is entitled to 30% of down payment of the total contract value of phase II subject to a proper invoice being submitted to IFC Indonesia.
Upon submission and acceptance of a finished report and a finished design of database based on need assessment, lessons drawn from best practices and recommendations (Deliverables B), the consultant shall be paid 70% of the total contract value of phase II subject to a proper invoice being submitted to IFC Indonesia.
V. Applicant Requirements
Indonesian-based survey organization or consulting firm
Has good track record in conducting survey assignments; Relevant project record at forestry sector is preferable.
Has broad network in forestry sector.
Willing to follow competitive bid process and to register as World Bank’s Vendor if selected
Submit (1) Letter of Interest, (2) Company Profile, and (3) Detailed Proposal at the latest November 30, 2008 through email to: rpratiwi@ifc.org cc echandraputri@yahoo.com, or through mail to :
IFC Advisory Services Indonesia (Write FSM on the left top corner of the envelope)
Sustainable Forestry Program – with attention to Ms Rahajeng Pratiwi
ISE Building, Tower II, 9th Floor, Jl. Jend Sudirman Kav 52 – 53, Jakarta 12190
The detailed proposal should include at the minimum following information:
Background
Objective
Methodology, scope of work/activities and deliverables
Detail workplan and schedule
Proposed budget, budget breakdown (separate detailed budget for each phase of the assignment), and term of payment (using the proposed payment structure as mentioned in part IV of this ToR).
Team members and Complete CVs
