PROJECT OFFICER - CSO (NATIONAL)
Location : Banda Aceh, INDONESIA
Application Deadline : 11-Mar-09
Type of Contract : Service Contract
Languages Required :
English
Expected Duration of Assignment : 10 months
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Background
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
Under overall guidance and direct supervision of the Project Coordinator of CSO Project in Banda Aceh, the Project Officer will provide programmatic and operational backstopping to the projects "Support to Strengthen the Capacity and Role of CSOs in the Recovery of Communities in Aceh and Nias."
Duties and Responsibilities
II. Functions / Key Results Expected
Summary of key functions:
Implementation of project strategies and activities, adapts processes and procedures;
Management of the CSO project in the target areas;
Provides effective communication, data management, reporting, and knowledge building practices.
1. Ensures implementation of project plan focusing on the achievement of the following results:
Provision of supports in ensuring strategic management of project resources through the promotion of effective planning, cost effectiveness, and resource mobilization strategies.
Establishment detailed work plans for project implementation in coordination with partners.
Attainment of project results and ensuring the processes and procedures.
2. Ensures effective micro management of the project under the supervision and guidance of the Project Coordinator focusing on the following results:
Ensure the appropriateness of project implementation in the areas of contract/assets/procurement, finance, and human resources.
Provision of technical assistances to the partners as required
Effective coordination and supervision of Project Assistants
Coordination and liaison with other PO
Oversee and ensure timely implementation of all the project activities.
Establishment of monitoring framework with partners in the field, including performance indicators.
Conducts monitoring of project activities, including field visits, to assess overall project implementation with respect to project objectives, outputs, and indicators, and when necessary suggest corrective measures to be undertaken.
Provides reports on field monitoring trips that incorporate operational and programmatic concerns and remedial actions to address these concerns.
Undertakes trouble-shooting of project problems and suggest corrective actions where necessary;
Assist in developing terms of references, including for consultants and monitoring missions.
Serves as Acting Project Coordinator in his/her absence; and
Performs other relevant duties as required.
3. Ensures effective communication and provision of reporting materials related to the project focusing on achievement of the following results:
Develop solid relations with relevant Government departments, civil society groups, and other project partners particularly at local levels.
Maintain communications with partner organizations in the field to coordinate and troubleshoot programmatic and operational issues.
Collection , management, and processing of data related to the project as required
Assist Program Coordinator in the preparation of project status reports for UNDP, and for submission to donors, Government and other partners.
Incorporation of lesson learned and best practices to the project implementation processes.
Sound contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results would have impacts on the achievement of the over all project results as part of the programme of the Unit in attaining Country Programme Action Plan.
Competencies
V. Competencies
Corporate Competencies
Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Treats all people fairly without favoritism.
Functional Competencies
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the office.
Ability to provide programme and policy advice on assigned areas.
Actively works towards continuing personal learning and development.
Development and Operational Effectiveness
Ability to perform a variety of specialized tasks related to results management, including support to design, planning, managing data and reporting.
Ability to conduct formulation, implementation, monitoring and evaluation of CSO projects, mobilize resources.
Strong IT skills.
Ability to manage and work in a team with different skills and backgrounds.
Ability to provide inputs business processes re-engineering, implementation of new system, and affect staff behavioral/attitudinal change, management and leadership.
Focuses on impact and result for the implementing partners and responds positively to feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Demonstrates strong oral and written communication skills.
Maintain relationships with implementing partners and stakeholders.
Personal commitment to development; and willingness to travel to project sites
Behavioral Competencies
Ability to work under pressure and with a multi-disciplinary and multi-cultural team;
Demonstrates openness to change and ability to manage complexities.
Excellent interpersonal skills;
Consistently approaches work with energy and a positive, constructive attitude, and responds positively to constructive feedback;
Remains calm, in control and good humored even under pressure
Required Skills and Experience
IV. Recruitment Qualifications
Education:
Master degree in social sciences, economics, public administration, business administration or other relevant field with minimum 2 (Two) years of professional experience in development programming; (or)
Bachelor degree or equivalent in social sciences, economics, public administration, business administration or other relevant field with minimum 6 (six) years of professional experience in development programming, preferably with experience working for international development organizations;
Experience:
Working experience in NAD with exposure to environment in Acehnese communities will be an added advantage.
Experience in dealing with implementing partners, CSOs and Government officials.
Previous experience with UN would be an advantage
Language Requirements:
Fluency in English and proven ability to write reports in English.
“Female candidates are encouraged to apply”
“ UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.”
